how2apply

PA & Office Coordinator (Architecture Firm)

How2Apply Talent Network

Durban Central, KwaZulu-Natal

Full-time

Posted 2 days ago

Full-time Admin & Office Support

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Job Description

Directors at this medical specialist rooms in Durban Central count on one person to keep their week on track. If you like clear targets and knowing where you stand, this is for you.

The site is in Durban Central; early starts mean public transport timing matters, so check your route before applying. You'll start with a short induction before working on your own.

What you'll actually do

Arrange events, client lunches and year-end functions.
Keep a tidy filing system, both digital and on paper.
Screen calls and emails and deal with what does not need the boss.
Take minutes at board and exco meetings and track action items.
Book local and international travel, visas and accommodation.

What you need

Available for the odd early start or late finish
At least 4 years supporting a senior manager or director
Discreet with board, salary and legal information
Advanced Word, Excel, PowerPoint and Outlook

Extra points for

Afrikaans or another second language for client work
SAP Concur or similar expense tools
Legal secretary experience with court processes

What's in it for you

Hybrid days once settled in
Parking in a secure basement
13th cheque and performance bonus
Medical aid and provident fund

How to apply

Check you meet the must-haves first; recruiters filter on those before anything else.
Have the following on hand (clear photos on your phone are fine at first): a CV naming the level of executives you supported plus two references from executives you worked for.
Use the form on this page. It takes about two minutes and you don't need to upload anything yet.
If you're shortlisted you'll hear from us within 5 working days, usually by phone.

How2Apply recruits for this position on behalf of hiring employers around Durban Central; applications go into our talent pool and shortlisted candidates are introduced directly.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Before you hit apply

State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
Mention a problem you solved before your boss knew about it; that story wins PA interviews.