how2apply

PA & Office Coordinator (Architecture Firm) – Fixed-Term

How2Apply Talent Network

Krugersdorp, Gauteng

Full-time

Posted 1 hour ago

Full-time Admin & Office Support

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Job Description

This engineering group in Krugersdorp needs an assistant who thinks two steps ahead. It's a practical job: you'll see what you got done before you go home.

This post is in Krugersdorp (Gauteng). Please only apply if you can travel there daily.

What you'll actually do

Screen calls and emails and deal with what does not need the boss.
Type court papers and manage trial dates for litigation roles.
Book local and international travel, visas and accommodation.
Keep sensitive files locked and access limited to those who need it.
Manage one or two diaries in Outlook and protect focus time.
Draft letters, reports and presentations in the house style.

What you need

Calm when plans change at the last minute
Discreet with board, salary and legal information
At least 4 years supporting a senior manager or director
Available for the odd early start or late finish
Excellent written English and polished emails
Advanced Word, Excel, PowerPoint and Outlook

Helpful, not essential

Afrikaans or another second language for client work
Minute-taking or company secretarial training
Legal secretary experience with court processes

On offer

Hybrid days once settled in
Parking in a secure basement
Medical aid and provident fund

How to apply

Check you meet the must-haves first; recruiters filter on those before anything else.
Keep copies of these ready to send: your PA or secretarial qualification plus two references from executives you worked for.
Fill in the short form below with your name and a phone number you actually answer.
If you're shortlisted you'll hear from us within 10 working days, usually by phone.

How2Apply recruits for this position on behalf of hiring employers around Krugersdorp; applications go into our talent pool and shortlisted candidates are introduced directly.

How2Apply never charges you to apply, for training, for uniforms or for a "placement fee". If anyone asks you for money, it is a scam.

Before you hit apply

Mention a problem you solved before your boss knew about it; that story wins PA interviews.
Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.