how2apply

PA & Office Coordinator (Architecture Firm) – Permanent

How2Apply Talent Network

Montague Gardens, Western Cape

Full-time

Posted 2 days ago

Full-time Admin & Office Support

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Job Description

You'll run a busy executive's diary, travel and paperwork at an engineering group in Montague Gardens. If you like clear targets and knowing where you stand, this is for you.

Home base is an engineering group on the Montague Gardens side of Western Cape. Most weeks are 45 hours, in line with the BCEA.

What you'll actually do

Arrange events, client lunches and year-end functions.
Keep sensitive files locked and access limited to those who need it.
Draft letters, reports and presentations in the house style.
Take minutes at board and exco meetings and track action items.
Coordinate with other PAs to find meeting slots across diaries.
Screen calls and emails and deal with what does not need the boss.
Type court papers and manage trial dates for litigation roles.

Must-haves

Advanced Word, Excel, PowerPoint and Outlook
Available for the odd early start or late finish
At least 4 years supporting a senior manager or director
Matric plus a secretarial, office admin or PA diploma

What you get

Medical aid and provident fund
13th cheque and performance bonus
Parking in a secure basement

How to apply for this job

Check you meet the must-haves first; recruiters filter on those before anything else.
Have the following on hand (clear photos on your phone are fine at first): your PA or secretarial qualification, two references from executives you worked for plus a recently certified ID copy (within 3 months).
Send your details with the form below. Add one or two lines about similar work you've done.
If you're shortlisted you'll hear from us within 8 working days, usually by phone.

Your application joins the How2Apply talent pool for this role, and we put shortlisted people forward to employers hiring in and around Montague Gardens.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

How to stand out

State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.