how2apply

PA & Office Coordinator (Architecture Firm)

How2Apply Talent Network

Somerset West, Western Cape

Full-time

Posted 1 day ago

Full-time Admin & Office Support

R29 000 – R38 000/month

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Job Description

At this mining head office in Somerset West, you'll be the person who knows where everything and everyone is. It's the kind of job where doing the basics well every day gets you noticed.

This post is Somerset West-based, with most of your time spent at a mining head office. You'll start with a short induction before working on your own.

What you'll actually do

Coordinate with other PAs to find meeting slots across diaries.
Keep sensitive files locked and access limited to those who need it.
Keep a tidy filing system, both digital and on paper.
Type court papers and manage trial dates for litigation roles.
Screen calls and emails and deal with what does not need the boss.

What you need

Discreet with board, salary and legal information
Advanced Word, Excel, PowerPoint and Outlook
Available for the odd early start or late finish
Matric plus a secretarial, office admin or PA diploma
At least 4 years supporting a senior manager or director

Extra points for

Legal secretary experience with court processes
A driver's licence for errands

What you get

13th cheque and performance bonus
Hybrid days once settled in
Parking in a secure basement

Applying, step by step

Make sure the role, the hours and working in Somerset West really suit you before you apply.
Have the following on hand (clear photos on your phone are fine at first): two references from executives you worked for plus a recently certified ID copy (within 3 months).
Fill in the short form below with your name and a phone number you actually answer.
If you're shortlisted you'll hear from us within 9 working days, usually by phone.

Your application joins the How2Apply talent pool for this role, and we put shortlisted people forward to employers hiring in and around Somerset West.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Tips to get shortlisted

State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.