how2apply

PA & Office Coordinator (Architecture Firm)

How2Apply Talent Network

Stellenbosch, Western Cape

Full-time

Posted 1 hour ago

Full-time Admin & Office Support

R29 000 – R41 250/month

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Job Description

You'll run a busy executive's diary, travel and paperwork at an architecture practice in Stellenbosch. It's a practical job: you'll see what you got done before you go home.

This post is Stellenbosch-based, with most of your time spent at an architecture practice.

What your day looks like

Arrange events, client lunches and year-end functions.
Keep a tidy filing system, both digital and on paper.
Prepare expense claims and reconcile the company credit card.
Coordinate with other PAs to find meeting slots across diaries.
Book local and international travel, visas and accommodation.
Manage one or two diaries in Outlook and protect focus time.

Must-haves

Excellent written English and polished emails
Available for the odd early start or late finish
Advanced Word, Excel, PowerPoint and Outlook
Calm when plans change at the last minute
Matric plus a secretarial, office admin or PA diploma
Discreet with board, salary and legal information

Nice if you have

SAP Concur or similar expense tools
Afrikaans or another second language for client work
Legal secretary experience with court processes

What you get

Hybrid days once settled in
13th cheque and performance bonus
Parking in a secure basement
Medical aid and provident fund

Applying, step by step

Read the "What you need" list above. If you tick most of it, go ahead and apply.
Get these ready, because shortlisted people are asked for them straight away: two references from executives you worked for plus your PA or secretarial qualification.
Send your details with the form below. Add one or two lines about similar work you've done.
If you're shortlisted you'll hear from us within 7 working days, usually by phone.

How2Apply recruits for this position on behalf of hiring employers around Stellenbosch; applications go into our talent pool and shortlisted candidates are introduced directly.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Before you hit apply

State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
Mention a problem you solved before your boss knew about it; that story wins PA interviews.