how2apply

Operations Administrator (Security Company)

How2Apply Talent Network

Cape Town CBD, Western Cape

Full-time

Posted 1 day ago

Full-time Admin & Office Support

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Job Description

Every small business needs one person who holds the office together; at this car dealership in Cape Town CBD, that's you. It's the kind of job where doing the basics well every day gets you noticed.

Home base is a car dealership on the Cape Town CBD side of Western Cape. Hours are mostly Monday to Friday, with the odd Saturday in busy months.

What you'll actually do

Handle the office phone, email and walk-in queries.
Keep vehicle licence discs, services and traffic fines on a fleet register.
Capture timesheets and send them to payroll before cut-off.
Keep site files, safety files and staff files up to date.
Process purchase orders and follow up with suppliers on delivery dates.

You'll need

Working knowledge of Sage, Pastel or a similar accounting package
You can handle many small tasks without losing track
Good Excel and email skills
Neat, reliable record keeping

Helpful, not essential

Dealer management system experience for motor roles
Basic payroll input experience

What you get

Stable weekday hours with early Friday finish at some offices
Room to grow into an office manager or bookkeeping role
Annual bonus depending on business results

Applying, step by step

Make sure the role, the hours and working in Cape Town CBD really suit you before you apply.
Get these ready, because shortlisted people are asked for them straight away: your admin or bookkeeping certificates, a CV listing the software you use daily plus two contactable references.
Use the form on this page. It takes about two minutes and you don't need to upload anything yet.
If you're shortlisted you'll hear from us within 10 working days, usually by phone.

How2Apply recruits for this position on behalf of hiring employers around Cape Town CBD; applications go into our talent pool and shortlisted candidates are introduced directly.

How2Apply never charges you to apply, for training, for uniforms or for a "placement fee". If anyone asks you for money, it is a scam.

Tips to get shortlisted

Small business owners want proof you can do many things, so list tasks under each job, not only the title.
Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.