Reception Administrator (Private School)

First impressions at this law firm in Midrand are your job, from the morning greeting to the last courier. This role rewards consistency more than flash.

Location: Midrand, Gauteng. Applicants who already live in the area get looked at first.

• Answer and transfer calls on a multi-line switchboard within three rings.
• Keep the reception area neat and the coffee station stocked.
• Take clear phone messages and send them by email straight away.
• Book appointments, meeting rooms and boardroom catering.
• Scan, file and archive documents in the correct client folders.
• Sort incoming post and book couriers for outgoing documents.
• Keep visitor and client details private under POPIA.

• Matric
• Well presented, punctual and organised
• Discreet with confidential information
• You can juggle a ringing phone and a waiting visitor at once
• Microsoft Word, Outlook and basic Excel
• At least 1 year on reception or a front desk

• Medical billing or practice software experience
• A secretarial or office administration certificate

• Safe, secure parking
• Paid study leave for office admin courses
• Normal office hours, Monday to Friday
• Annual bonus (13th cheque) at many practices

• List the phone systems and booking software you have used; practices look for people who need little training.
• Answer the recruiter's call the way you would answer at work: greeting, your name and a smile in your voice.