Reception Administrator (Private School)

Phones, visitors and bookings all come through you at this law firm in Paarl. Good for someone who wants to build a solid track record they can put on their CV.

This post is Paarl-based, with most of your time spent at a law firm. Start is planned for the beginning of next month.

• Type basic letters and update the internal phone list.
• Book appointments, meeting rooms and boardroom catering.
• Sign visitors in, issue access cards and notify the right person.
• Scan, file and archive documents in the correct client folders.
• Check patients in, verify medical aid details and collect co-payments.

• Discreet with confidential information
• A warm, clear phone manner in English
• Microsoft Word, Outlook and basic Excel
• At least 1 year on reception or a front desk
• Matric

• Typing speed above 40 wpm
• A secretarial or office administration certificate

• Annual bonus (13th cheque) at many practices
• Paid study leave for office admin courses
• Normal office hours, Monday to Friday

• List the phone systems and booking software you have used; practices look for people who need little training.
• Answer the recruiter's call the way you would answer at work: greeting, your name and a smile in your voice.