Reception Administrator (Private School)

First impressions at this law firm in Vanderbijlpark are your job, from the morning greeting to the last courier. Someone who likes a bit of variety, but also likes doing things the right way, will enjoy this.

Location: Vanderbijlpark, Gauteng. Applicants who already live in the area get looked at first.

• Keep visitor and client details private under POPIA.
• Scan, file and archive documents in the correct client folders.
• Answer and transfer calls on a multi-line switchboard within three rings.
• Keep the reception area neat and the coffee station stocked.
• Book appointments, meeting rooms and boardroom catering.
• Sign visitors in, issue access cards and notify the right person.
• Take clear phone messages and send them by email straight away.

• At least 1 year on reception or a front desk
• Matric
• Microsoft Word, Outlook and basic Excel
• You can juggle a ringing phone and a waiting visitor at once
• Well presented, punctual and organised

• Typing speed above 40 wpm
• Medical billing or practice software experience

• Safe, secure parking
• Paid study leave for office admin courses
• Annual bonus (13th cheque) at many practices
• Normal office hours, Monday to Friday

• List the phone systems and booking software you have used; practices look for people who need little training.
• Answer the recruiter's call the way you would answer at work: greeting, your name and a smile in your voice.