Receptionist & Office Assistant (Engineering Firm)

This law firm in Mossel Bay needs a friendly, organised person holding the front desk together. If you turn up on time and finish what you start, you'll fit in quickly.

Home base is a law firm on the Mossel Bay side of Western Cape. Start date: as soon as possible for the right person.

• Check patients in, verify medical aid details and collect co-payments.
• Answer and transfer calls on a multi-line switchboard within three rings.
• Type basic letters and update the internal phone list.
• Book appointments, meeting rooms and boardroom catering.
• Scan, file and archive documents in the correct client folders.
• Order stationery and cleaning supplies and check deliveries.
• Keep visitor and client details private under POPIA.

• Microsoft Word, Outlook and basic Excel
• Discreet with confidential information
• You can juggle a ringing phone and a waiting visitor at once
• A warm, clear phone manner in English
• Matric

• A secretarial or office administration certificate
• A second language common in your area
• Typing speed above 40 wpm

• Safe, secure parking
• Normal office hours, Monday to Friday
• Paid study leave for office admin courses

• Your CV is your first test of neatness, so keep it one or two pages, one font and no spelling errors.
• List the phone systems and booking software you have used; practices look for people who need little training.