Sales Administrator (Quotes & Orders)

This security services company in Newcastle needs an all-round administrator who can switch from quotes to payroll input without fuss. You'll work with a small crew, so being easy to work with matters as much as skill.

You'll be based at a security services company in Newcastle. Living nearby, or on a taxi route to it, really helps. There's a probation period of three months before the contract is confirmed.

• Load supplier invoices and match them to goods-received notes.
• Manage petty cash and keep slips for the bookkeeper.
• Process purchase orders and follow up with suppliers on delivery dates.
• Keep site files, safety files and staff files up to date.
• Handle the office phone, email and walk-in queries.
• Book training, medicals and PPE issue for new staff.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.

• Confident talking to suppliers, clients and staff
• Matric and an office administration or bookkeeping certificate
• You can handle many small tasks without losing track
• Working knowledge of Sage, Pastel or a similar accounting package

• Basic payroll input experience
• Dealer management system experience for motor roles
• OHS Act safety file experience for construction roles

• Paid Sage or Pastel courses
• Stable weekday hours with early Friday finish at some offices
• Annual bonus depending on business results

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.