Admin Assistant (Construction Site Office)

This small accounting practice in East London needs an all-round administrator who can switch from quotes to payroll input without fuss. If you turn up on time and finish what you start, you'll fit in quickly.

You'll be based at a small accounting practice in East London. Living nearby, or on a taxi route to it, really helps. Hours are mostly Monday to Friday, with the odd Saturday in busy months.

• Load supplier invoices and match them to goods-received notes.
• Book training, medicals and PPE issue for new staff.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Handle the office phone, email and walk-in queries.
• Manage petty cash and keep slips for the bookkeeper.
• Keep site files, safety files and staff files up to date.

• At least 2 years of general office admin
• Confident talking to suppliers, clients and staff
• Neat, reliable record keeping
• Good Excel and email skills
• Matric and an office administration or bookkeeping certificate
• Working knowledge of Sage, Pastel or a similar accounting package

• Basic payroll input experience
• OHS Act safety file experience for construction roles
• Dealer management system experience for motor roles

• Room to grow into an office manager or bookkeeping role
• Paid Sage or Pastel courses
• Annual bonus depending on business results

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.