Admin Assistant (Construction Site Office)

This security services company in Montague Gardens needs an all-round administrator who can switch from quotes to payroll input without fuss. Bring a calm head on busy days and you'll be fine.

You'll be based at a security services company in Montague Gardens. Living nearby, or on a taxi route to it, really helps.

• Update the monthly Excel dashboard for the owner or branch manager.
• Chase outstanding debtors with polite statements and calls.
• Process purchase orders and follow up with suppliers on delivery dates.
• Handle the office phone, email and walk-in queries.
• Manage petty cash and keep slips for the bookkeeper.
• Load supplier invoices and match them to goods-received notes.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.

• At least 2 years of general office admin
• Working knowledge of Sage, Pastel or a similar accounting package
• Confident talking to suppliers, clients and staff
• You can handle many small tasks without losing track
• Matric and an office administration or bookkeeping certificate
• Good Excel and email skills

• OHS Act safety file experience for construction roles
• Dealer management system experience for motor roles

• Paid Sage or Pastel courses
• Stable weekday hours with early Friday finish at some offices
• Room to grow into an office manager or bookkeeping role
• Annual bonus depending on business results

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.