Sales Administrator (Quotes & Orders)

Every small business needs one person who holds the office together; at this small accounting practice in Paarl, that's you. If you turn up on time and finish what you start, you'll fit in quickly.

You'll be based at a small accounting practice in Paarl. Living nearby, or on a taxi route to it, really helps. Overtime comes up in peak season and is paid.

• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Chase outstanding debtors with polite statements and calls.
• Capture timesheets and send them to payroll before cut-off.
• Update the monthly Excel dashboard for the owner or branch manager.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Process purchase orders and follow up with suppliers on delivery dates.

• Good Excel and email skills
• You can handle many small tasks without losing track
• At least 2 years of general office admin
• Confident talking to suppliers, clients and staff
• Matric and an office administration or bookkeeping certificate
• Neat, reliable record keeping

• Dealer management system experience for motor roles
• Driver's licence to run bank and supplier errands
• Basic payroll input experience

• Stable weekday hours with early Friday finish at some offices
• Room to grow into an office manager or bookkeeping role
• Paid Sage or Pastel courses
• Annual bonus depending on business results

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.