Office Administrator (Small Business) – Permanent

Running the office side of a small accounting practice in Paarl means a bit of everything, done properly. It's the kind of job where doing the basics well every day gets you noticed.

Location: Paarl, Western Cape. Applicants who already live in the area get looked at first. Overtime comes up in peak season and is paid.

• Handle the office phone, email and walk-in queries.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Manage petty cash and keep slips for the bookkeeper.
• Book training, medicals and PPE issue for new staff.
• Process purchase orders and follow up with suppliers on delivery dates.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Capture timesheets and send them to payroll before cut-off.

• Confident talking to suppliers, clients and staff
• Neat, reliable record keeping
• Working knowledge of Sage, Pastel or a similar accounting package
• You can handle many small tasks without losing track
• Matric and an office administration or bookkeeping certificate
• At least 2 years of general office admin

• Driver's licence to run bank and supplier errands
• OHS Act safety file experience for construction roles

• Room to grow into an office manager or bookkeeping role
• Annual bonus depending on business results
• Paid Sage or Pastel courses

• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.
• Keep your CV free of gaps; if you did a short temp contract, add it with dates.