Office Manager (Professional Practice)

Every small business needs one person who holds the office together; at this security services company in Paarl, that's you. It's a practical job: you'll see what you got done before you go home.

You'll be based at a security services company in Paarl. Living nearby, or on a taxi route to it, really helps.

• Capture timesheets and send them to payroll before cut-off.
• Book training, medicals and PPE issue for new staff.
• Handle the office phone, email and walk-in queries.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Keep site files, safety files and staff files up to date.
• Chase outstanding debtors with polite statements and calls.
• Manage petty cash and keep slips for the bookkeeper.

• You can handle many small tasks without losing track
• At least 2 years of general office admin
• Good Excel and email skills
• Matric and an office administration or bookkeeping certificate
• Working knowledge of Sage, Pastel or a similar accounting package
• Neat, reliable record keeping

• Stable weekday hours with early Friday finish at some offices
• Room to grow into an office manager or bookkeeping role
• Annual bonus depending on business results
• Paid Sage or Pastel courses

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.