PA & Office Coordinator (Architecture Firm)

This architecture practice in George needs an assistant who thinks two steps ahead. Someone who likes a bit of variety, but also likes doing things the right way, will enjoy this.

This post is in George (Western Cape). Please only apply if you can travel there daily.

• Draft letters, reports and presentations in the house style.
• Keep a tidy filing system, both digital and on paper.
• Coordinate with other PAs to find meeting slots across diaries.
• Keep sensitive files locked and access limited to those who need it.
• Type court papers and manage trial dates for litigation roles.
• Book local and international travel, visas and accommodation.
• Manage one or two diaries in Outlook and protect focus time.

• Available for the odd early start or late finish
• Discreet with board, salary and legal information
• Matric plus a secretarial, office admin or PA diploma
• Calm when plans change at the last minute
• Excellent written English and polished emails
• At least 4 years supporting a senior manager or director

• Parking in a secure basement
• Hybrid days once settled in
• Medical aid and provident fund
• 13th cheque and performance bonus

• Mention a problem you solved before your boss knew about it; that story wins PA interviews.
• Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.