Admin Assistant (Construction Site Office)

Running the office side of a small accounting practice in Vereeniging means a bit of everything, done properly. It's the kind of job where doing the basics well every day gets you noticed.

The work is in Vereeniging, Gauteng, so you'll need a reliable way to get there every day. Hours are mostly Monday to Friday, with the odd Saturday in busy months.

• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Process purchase orders and follow up with suppliers on delivery dates.
• Load supplier invoices and match them to goods-received notes.
• Capture timesheets and send them to payroll before cut-off.
• Chase outstanding debtors with polite statements and calls.
• Update the monthly Excel dashboard for the owner or branch manager.
• Handle the office phone, email and walk-in queries.

• Confident talking to suppliers, clients and staff
• Matric and an office administration or bookkeeping certificate
• Neat, reliable record keeping
• You can handle many small tasks without losing track
• At least 2 years of general office admin

• Basic payroll input experience
• OHS Act safety file experience for construction roles
• Driver's licence to run bank and supplier errands

• Stable weekday hours with early Friday finish at some offices
• Annual bonus depending on business results
• Paid Sage or Pastel courses
• Room to grow into an office manager or bookkeeping role

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.