how2apply

Executive Assistant (Mining House)

How2Apply Talent Network

Paarl, Western Cape

Full-time

Posted 1 day ago

Full-time Admin & Office Support

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Job Description

Directors at this private equity office in Paarl count on one person to keep their week on track. Expect to be trusted with real work from your first week.

This post is in Paarl (Western Cape). Please only apply if you can travel there daily.

The work, day to day

Prepare expense claims and reconcile the company credit card.
Manage one or two diaries in Outlook and protect focus time.
Draft letters, reports and presentations in the house style.
Keep sensitive files locked and access limited to those who need it.
Keep a tidy filing system, both digital and on paper.
Book local and international travel, visas and accommodation.

You'll need

Available for the odd early start or late finish
Excellent written English and polished emails
At least 4 years supporting a senior manager or director
Advanced Word, Excel, PowerPoint and Outlook
Discreet with board, salary and legal information
Matric plus a secretarial, office admin or PA diploma

Nice if you have

Legal secretary experience with court processes
SAP Concur or similar expense tools
Afrikaans or another second language for client work

What's in it for you

Parking in a secure basement
13th cheque and performance bonus
Medical aid and provident fund

How to apply for this job

Make sure the role, the hours and working in Paarl really suit you before you apply.
Keep copies of these ready to send: your PA or secretarial qualification, a CV naming the level of executives you supported plus a recently certified ID copy (within 3 months).
Fill in the short form below with your name and a phone number you actually answer.
Watch for a call or WhatsApp from How2Apply over the next 6 working days.

How2Apply recruits for this position on behalf of hiring employers around Paarl; applications go into our talent pool and shortlisted candidates are introduced directly.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Tips to get shortlisted

State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
Mention a problem you solved before your boss knew about it; that story wins PA interviews.