Fleet Administrator (Transport Company)

Every small business needs one person who holds the office together; at this construction site office in Newcastle, that's you. If you learn fast and don't mind being shown things twice, you'll settle in within a few weeks.

You'll report in Newcastle. Relocation is not covered for this one. Most weeks are 45 hours, in line with the BCEA.

• Chase outstanding debtors with polite statements and calls.
• Load supplier invoices and match them to goods-received notes.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Book training, medicals and PPE issue for new staff.
• Update the monthly Excel dashboard for the owner or branch manager.
• Keep site files, safety files and staff files up to date.
• Handle the office phone, email and walk-in queries.

• Good Excel and email skills
• At least 2 years of general office admin
• Matric and an office administration or bookkeeping certificate
• Working knowledge of Sage, Pastel or a similar accounting package
• Neat, reliable record keeping

• Driver's licence to run bank and supplier errands
• Dealer management system experience for motor roles
• OHS Act safety file experience for construction roles

• Paid Sage or Pastel courses
• Stable weekday hours with early Friday finish at some offices
• Room to grow into an office manager or bookkeeping role
• Annual bonus depending on business results

• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.