Front Desk Administrator (Law Firm) – Immediate Start

Phones, visitors and bookings all come through you at this engineering consultancy in Paarl. This is a good step for someone who wants proper routine and a manager who notices good work.

This post is Paarl-based, with most of your time spent at an engineering consultancy. Most weeks are 45 hours, in line with the BCEA.

• Scan, file and archive documents in the correct client folders.
• Take clear phone messages and send them by email straight away.
• Order stationery and cleaning supplies and check deliveries.
• Sign visitors in, issue access cards and notify the right person.
• Book appointments, meeting rooms and boardroom catering.

• Well presented, punctual and organised
• Microsoft Word, Outlook and basic Excel
• Matric
• You can juggle a ringing phone and a waiting visitor at once
• Discreet with confidential information
• A warm, clear phone manner in English

• A second language common in your area
• A secretarial or office administration certificate
• Medical billing or practice software experience

• Paid study leave for office admin courses
• Annual bonus (13th cheque) at many practices
• Normal office hours, Monday to Friday
• Safe, secure parking

• Answer the recruiter's call the way you would answer at work: greeting, your name and a smile in your voice.
• List the phone systems and booking software you have used; practices look for people who need little training.