Office Manager (Professional Practice)

This construction site office in Bellville needs an all-round administrator who can switch from quotes to payroll input without fuss. You don't need to be the loudest person in the room, just the one others can count on.

Home base is a construction site office on the Bellville side of Western Cape. Overtime comes up in peak season and is paid.

• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Manage petty cash and keep slips for the bookkeeper.
• Chase outstanding debtors with polite statements and calls.
• Keep site files, safety files and staff files up to date.
• Capture timesheets and send them to payroll before cut-off.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.

• Good Excel and email skills
• Confident talking to suppliers, clients and staff
• Matric and an office administration or bookkeeping certificate
• You can handle many small tasks without losing track
• Neat, reliable record keeping
• Working knowledge of Sage, Pastel or a similar accounting package

• Basic payroll input experience
• Dealer management system experience for motor roles
• OHS Act safety file experience for construction roles

• Paid Sage or Pastel courses
• Annual bonus depending on business results
• Stable weekday hours with early Friday finish at some offices

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.