Office Manager (Professional Practice)

Every small business needs one person who holds the office together; at this transport and fleet company in Montague Gardens, that's you. Bring a calm head on busy days and you'll be fine.

This post is in Montague Gardens (Western Cape). Please only apply if you can travel there daily. There's a probation period of three months before the contract is confirmed.

• Capture timesheets and send them to payroll before cut-off.
• Book training, medicals and PPE issue for new staff.
• Load supplier invoices and match them to goods-received notes.
• Chase outstanding debtors with polite statements and calls.
• Keep site files, safety files and staff files up to date.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Handle the office phone, email and walk-in queries.

• Confident talking to suppliers, clients and staff
• Working knowledge of Sage, Pastel or a similar accounting package
• You can handle many small tasks without losing track
• Neat, reliable record keeping
• Good Excel and email skills

• Basic payroll input experience
• OHS Act safety file experience for construction roles
• Dealer management system experience for motor roles

• Stable weekday hours with early Friday finish at some offices
• Annual bonus depending on business results
• Paid Sage or Pastel courses
• Room to grow into an office manager or bookkeeping role

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.