Office Manager (Professional Practice)

This security services company in Stellenbosch needs an all-round administrator who can switch from quotes to payroll input without fuss. If you turn up on time and finish what you start, you'll fit in quickly.

Home base is a security services company on the Stellenbosch side of Western Cape. Most weeks are 45 hours, in line with the BCEA.

• Load supplier invoices and match them to goods-received notes.
• Process purchase orders and follow up with suppliers on delivery dates.
• Handle the office phone, email and walk-in queries.
• Book training, medicals and PPE issue for new staff.
• Update the monthly Excel dashboard for the owner or branch manager.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Capture timesheets and send them to payroll before cut-off.

• You can handle many small tasks without losing track
• Matric and an office administration or bookkeeping certificate
• At least 2 years of general office admin
• Neat, reliable record keeping

• Dealer management system experience for motor roles
• Driver's licence to run bank and supplier errands
• OHS Act safety file experience for construction roles

• Room to grow into an office manager or bookkeeping role
• Paid Sage or Pastel courses
• Annual bonus depending on business results
• Stable weekday hours with early Friday finish at some offices

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.