how2apply

PA & Office Coordinator (Architecture Firm)

How2Apply Talent Network

Atlantis, Western Cape

Full-time

Posted 2 hours ago

Full-time Admin & Office Support

R25 000 – R32 500/month

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Job Description

At this medical specialist rooms in Atlantis, you'll be the person who knows where everything and everyone is. Bring a calm head on busy days and you'll be fine.

This post is Atlantis-based, with most of your time spent at a medical specialist rooms.

What your day looks like

Keep sensitive files locked and access limited to those who need it.
Keep a tidy filing system, both digital and on paper.
Arrange events, client lunches and year-end functions.
Screen calls and emails and deal with what does not need the boss.
Coordinate with other PAs to find meeting slots across diaries.

What you need

Available for the odd early start or late finish
Matric plus a secretarial, office admin or PA diploma
Discreet with board, salary and legal information
Excellent written English and polished emails
Calm when plans change at the last minute
Advanced Word, Excel, PowerPoint and Outlook

Extra points for

Afrikaans or another second language for client work
A driver's licence for errands

What you get

Hybrid days once settled in
Parking in a secure basement
13th cheque and performance bonus

How to apply for this job

Make sure the role, the hours and working in Atlantis really suit you before you apply.
Have the following on hand (clear photos on your phone are fine at first): your PA or secretarial qualification, a CV naming the level of executives you supported plus a recently certified ID copy (within 3 months).
Fill in the short form below with your name and a phone number you actually answer.
If you're shortlisted you'll hear from us within 10 working days, usually by phone.

How2Apply recruits for this position on behalf of hiring employers around Atlantis; applications go into our talent pool and shortlisted candidates are introduced directly.

How2Apply never charges you to apply, for training, for uniforms or for a "placement fee". If anyone asks you for money, it is a scam.

Before you hit apply

Mention a problem you solved before your boss knew about it; that story wins PA interviews.
Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.