how2apply

PA & Office Coordinator (Architecture Firm) – Immediate Start

How2Apply Talent Network

Cape Town CBD, Western Cape

Contract

Posted 1 hour ago

Contract Admin & Office Support

R29 000 – R41 250/month

Apply for this job

Job Description

You'll run a busy executive's diary, travel and paperwork at an architecture practice in Cape Town CBD. People who do well here are steady, honest and not scared to ask when something is unclear.

Location: Cape Town CBD, Western Cape. Applicants who already live in the area get looked at first. Hours are mostly Monday to Friday, with the odd Saturday in busy months.

What your day looks like

Screen calls and emails and deal with what does not need the boss.
Draft letters, reports and presentations in the house style.
Prepare expense claims and reconcile the company credit card.
Coordinate with other PAs to find meeting slots across diaries.
Arrange events, client lunches and year-end functions.
Keep sensitive files locked and access limited to those who need it.
Type court papers and manage trial dates for litigation roles.

What you need

Matric plus a secretarial, office admin or PA diploma
Discreet with board, salary and legal information
Calm when plans change at the last minute
At least 4 years supporting a senior manager or director

Nice if you have

Legal secretary experience with court processes
A driver's licence for errands
Afrikaans or another second language for client work

On offer

Parking in a secure basement
Hybrid days once settled in
Medical aid and provident fund

Applying, step by step

Make sure the role, the hours and working in Cape Town CBD really suit you before you apply.
Keep copies of these ready to send: two references from executives you worked for plus a recently certified ID copy (within 3 months).
Send your details with the form below. Add one or two lines about similar work you've done.
If you're shortlisted you'll hear from us within 5 working days, usually by phone.

How2Apply recruits for this position on behalf of hiring employers around Cape Town CBD; applications go into our talent pool and shortlisted candidates are introduced directly.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Before you hit apply

State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.