how2apply

PA & Office Coordinator (Architecture Firm)

How2Apply Talent Network

Cape Town CBD, Western Cape

Full-time

Posted 1 day ago

Full-time Admin & Office Support

R29 000 – R39 750/month

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Job Description

You'll run a busy executive's diary, travel and paperwork at a private equity office in Cape Town CBD. It's the kind of job where doing the basics well every day gets you noticed.

You'll be based at a private equity office in Cape Town CBD. Living nearby, or on a taxi route to it, really helps.

What you'll actually do

Type court papers and manage trial dates for litigation roles.
Take minutes at board and exco meetings and track action items.
Manage one or two diaries in Outlook and protect focus time.
Arrange events, client lunches and year-end functions.
Keep sensitive files locked and access limited to those who need it.
Book local and international travel, visas and accommodation.
Draft letters, reports and presentations in the house style.

Must-haves

At least 4 years supporting a senior manager or director
Matric plus a secretarial, office admin or PA diploma
Calm when plans change at the last minute
Excellent written English and polished emails
Discreet with board, salary and legal information

Nice if you have

SAP Concur or similar expense tools
Legal secretary experience with court processes

What you get

Parking in a secure basement
13th cheque and performance bonus
Medical aid and provident fund

Applying, step by step

Make sure the role, the hours and working in Cape Town CBD really suit you before you apply.
Have the following on hand (clear photos on your phone are fine at first): two references from executives you worked for, a CV naming the level of executives you supported plus a recently certified ID copy (within 3 months).
Send your details with the form below. Add one or two lines about similar work you've done.
Watch for a call or WhatsApp from How2Apply over the next 5 working days.

How2Apply recruits for this position on behalf of hiring employers around Cape Town CBD; applications go into our talent pool and shortlisted candidates are introduced directly.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Tips to get shortlisted

State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
Mention a problem you solved before your boss knew about it; that story wins PA interviews.