how2apply

PA & Office Coordinator (Architecture Firm) – Permanent

How2Apply Talent Network

Mossel Bay, Western Cape

Full-time

Posted 1 hour ago

Full-time Admin & Office Support

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Job Description

At this engineering group in Mossel Bay, you'll be the person who knows where everything and everyone is. It suits someone who likes knowing exactly what a good day's work looks like.

The site is in Mossel Bay; early starts mean public transport timing matters, so check your route before applying. Overtime comes up in peak season and is paid.

What your day looks like

Arrange events, client lunches and year-end functions.
Draft letters, reports and presentations in the house style.
Keep a tidy filing system, both digital and on paper.
Prepare expense claims and reconcile the company credit card.
Keep sensitive files locked and access limited to those who need it.
Take minutes at board and exco meetings and track action items.
Book local and international travel, visas and accommodation.

What you need

Matric plus a secretarial, office admin or PA diploma
Discreet with board, salary and legal information
Excellent written English and polished emails
At least 4 years supporting a senior manager or director

Helpful, not essential

SAP Concur or similar expense tools
Afrikaans or another second language for client work
Legal secretary experience with court processes

On offer

Parking in a secure basement
Medical aid and provident fund
Hybrid days once settled in
13th cheque and performance bonus

Applying, step by step

Check you meet the must-haves first; recruiters filter on those before anything else.
Keep copies of these ready to send: a CV naming the level of executives you supported plus your PA or secretarial qualification.
Use the form on this page. It takes about two minutes and you don't need to upload anything yet.
Watch for a call or WhatsApp from How2Apply over the next 8 working days.

How2Apply recruits for this position on behalf of hiring employers around Mossel Bay; applications go into our talent pool and shortlisted candidates are introduced directly.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Before you hit apply

State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
Mention a problem you solved before your boss knew about it; that story wins PA interviews.