how2apply

PA & Office Coordinator (Architecture Firm)

How2Apply Talent Network

Somerset West, Western Cape

Temporary

Posted 1 hour ago

Temporary Admin & Office Support

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Job Description

This engineering group in Somerset West needs an assistant who thinks two steps ahead. If you like clear targets and knowing where you stand, this is for you.

This post is Somerset West-based, with most of your time spent at an engineering group. Shifts rotate, so you'll need to be flexible about days and nights.

What you'll actually do

Prepare expense claims and reconcile the company credit card.
Book local and international travel, visas and accommodation.
Coordinate with other PAs to find meeting slots across diaries.
Arrange events, client lunches and year-end functions.
Take minutes at board and exco meetings and track action items.
Screen calls and emails and deal with what does not need the boss.
Draft letters, reports and presentations in the house style.

What you need

At least 4 years supporting a senior manager or director
Excellent written English and polished emails
Available for the odd early start or late finish
Discreet with board, salary and legal information

Helpful, not essential

Afrikaans or another second language for client work
SAP Concur or similar expense tools
Legal secretary experience with court processes

What you get

13th cheque and performance bonus
Medical aid and provident fund
Parking in a secure basement
Hybrid days once settled in

How to apply for this job

Check you meet the must-haves first; recruiters filter on those before anything else.
Keep copies of these ready to send: two references from executives you worked for plus a recently certified ID copy (within 3 months).
Fill in the short form below with your name and a phone number you actually answer.
If you're shortlisted you'll hear from us within 8 working days, usually by phone.

How2Apply recruits for this position on behalf of hiring employers around Somerset West; applications go into our talent pool and shortlisted candidates are introduced directly.

How2Apply never charges you to apply, for training, for uniforms or for a "placement fee". If anyone asks you for money, it is a scam.

Tips to get shortlisted

Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.
Mention a problem you solved before your boss knew about it; that story wins PA interviews.