PA & Office Coordinator (Architecture Firm)

This engineering group in Umhlanga needs an assistant who thinks two steps ahead. Someone who likes a bit of variety, but also likes doing things the right way, will enjoy this.

This post is Umhlanga-based, with most of your time spent at an engineering group. Start is planned for the beginning of next month.

• Keep sensitive files locked and access limited to those who need it.
• Coordinate with other PAs to find meeting slots across diaries.
• Book local and international travel, visas and accommodation.
• Type court papers and manage trial dates for litigation roles.
• Draft letters, reports and presentations in the house style.
• Manage one or two diaries in Outlook and protect focus time.
• Prepare expense claims and reconcile the company credit card.

• Calm when plans change at the last minute
• At least 4 years supporting a senior manager or director
• Excellent written English and polished emails
• Matric plus a secretarial, office admin or PA diploma
• Discreet with board, salary and legal information
• Available for the odd early start or late finish

• SAP Concur or similar expense tools
• Legal secretary experience with court processes
• Minute-taking or company secretarial training

• Hybrid days once settled in
• Parking in a secure basement
• 13th cheque and performance bonus
• Medical aid and provident fund

• State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
• Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.