how2apply

PA & Office Coordinator (Architecture Firm)

How2Apply Talent Network

Vanderbijlpark, Gauteng

Full-time

Posted 1 day ago

Full-time Admin & Office Support

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Job Description

You'll run a busy executive's diary, travel and paperwork at a mining head office in Vanderbijlpark. This is a good step for someone who wants proper routine and a manager who notices good work.

The work is in Vanderbijlpark, Gauteng, so you'll need a reliable way to get there every day.

What you'll actually do

Coordinate with other PAs to find meeting slots across diaries.
Draft letters, reports and presentations in the house style.
Manage one or two diaries in Outlook and protect focus time.
Prepare expense claims and reconcile the company credit card.
Take minutes at board and exco meetings and track action items.
Keep sensitive files locked and access limited to those who need it.

What you need

Matric plus a secretarial, office admin or PA diploma
At least 4 years supporting a senior manager or director
Calm when plans change at the last minute
Advanced Word, Excel, PowerPoint and Outlook

Helpful, not essential

Minute-taking or company secretarial training
Afrikaans or another second language for client work

What's in it for you

13th cheque and performance bonus
Medical aid and provident fund
Parking in a secure basement
Hybrid days once settled in

Applying, step by step

Make sure the role, the hours and working in Vanderbijlpark really suit you before you apply.
Get these ready, because shortlisted people are asked for them straight away: your PA or secretarial qualification plus a recently certified ID copy (within 3 months).
Fill in the short form below with your name and a phone number you actually answer.
If you're shortlisted you'll hear from us within 9 working days, usually by phone.

How2Apply recruits for this position on behalf of hiring employers around Vanderbijlpark; applications go into our talent pool and shortlisted candidates are introduced directly.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Before you hit apply

State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
Mention a problem you solved before your boss knew about it; that story wins PA interviews.