Reception Administrator (Private School)

You'll be the first voice and face of an engineering consultancy in Soweto. You'll work with a small crew, so being easy to work with matters as much as skill.

The site is in Soweto; early starts mean public transport timing matters, so check your route before applying.

• Answer and transfer calls on a multi-line switchboard within three rings.
• Sign visitors in, issue access cards and notify the right person.
• Order stationery and cleaning supplies and check deliveries.
• Take clear phone messages and send them by email straight away.
• Keep the reception area neat and the coffee station stocked.
• Check patients in, verify medical aid details and collect co-payments.
• Scan, file and archive documents in the correct client folders.

• Discreet with confidential information
• You can juggle a ringing phone and a waiting visitor at once
• A warm, clear phone manner in English
• At least 1 year on reception or a front desk
• Microsoft Word, Outlook and basic Excel

• Medical billing or practice software experience
• A second language common in your area
• Typing speed above 40 wpm

• Annual bonus (13th cheque) at many practices
• Safe, secure parking
• Paid study leave for office admin courses

• List the phone systems and booking software you have used; practices look for people who need little training.
• Your CV is your first test of neatness, so keep it one or two pages, one font and no spelling errors.