Receptionist & Office Assistant (Engineering Firm)

Phones, visitors and bookings all come through you at this medical practice in Bethlehem. You'll work with a small crew, so being easy to work with matters as much as skill.

Location: Bethlehem, Free State. Applicants who already live in the area get looked at first. Weekend work is on a roster, so you won't be on every weekend.

• Scan, file and archive documents in the correct client folders.
• Check patients in, verify medical aid details and collect co-payments.
• Sign visitors in, issue access cards and notify the right person.
• Keep visitor and client details private under POPIA.
• Book appointments, meeting rooms and boardroom catering.
• Sort incoming post and book couriers for outgoing documents.
• Type basic letters and update the internal phone list.

• At least 1 year on reception or a front desk
• Well presented, punctual and organised
• Discreet with confidential information
• Matric
• A warm, clear phone manner in English
• Microsoft Word, Outlook and basic Excel

• A second language common in your area
• A secretarial or office administration certificate

• Annual bonus (13th cheque) at many practices
• Normal office hours, Monday to Friday
• Safe, secure parking
• Paid study leave for office admin courses

• Answer the recruiter's call the way you would answer at work: greeting, your name and a smile in your voice.
• List the phone systems and booking software you have used; practices look for people who need little training.