Sales Administrator (Quotes & Orders)

This security services company in Cape Town CBD needs an all-round administrator who can switch from quotes to payroll input without fuss. People who do well here are steady, honest and not scared to ask when something is unclear.

This post is Cape Town CBD-based, with most of your time spent at a security services company.

• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Capture timesheets and send them to payroll before cut-off.
• Keep site files, safety files and staff files up to date.
• Handle the office phone, email and walk-in queries.
• Update the monthly Excel dashboard for the owner or branch manager.
• Chase outstanding debtors with polite statements and calls.
• Process purchase orders and follow up with suppliers on delivery dates.

• Confident talking to suppliers, clients and staff
• Working knowledge of Sage, Pastel or a similar accounting package
• At least 2 years of general office admin
• You can handle many small tasks without losing track

• Paid Sage or Pastel courses
• Annual bonus depending on business results
• Stable weekday hours with early Friday finish at some offices
• Room to grow into an office manager or bookkeeping role

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Keep your CV free of gaps; if you did a short temp contract, add it with dates.