Sales Administrator (Quotes & Orders)

Running the office side of a transport and fleet company in Durban Central means a bit of everything, done properly. If you turn up on time and finish what you start, you'll fit in quickly.

This post is in Durban Central (KwaZulu-Natal). Please only apply if you can travel there daily. Most weeks are 45 hours, in line with the BCEA.

• Update the monthly Excel dashboard for the owner or branch manager.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Capture timesheets and send them to payroll before cut-off.
• Handle the office phone, email and walk-in queries.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Keep site files, safety files and staff files up to date.
• Chase outstanding debtors with polite statements and calls.

• Good Excel and email skills
• Matric and an office administration or bookkeeping certificate
• Working knowledge of Sage, Pastel or a similar accounting package
• Confident talking to suppliers, clients and staff

• OHS Act safety file experience for construction roles
• Driver's licence to run bank and supplier errands
• Dealer management system experience for motor roles

• Paid Sage or Pastel courses
• Room to grow into an office manager or bookkeeping role
• Annual bonus depending on business results
• Stable weekday hours with early Friday finish at some offices

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.