Admin Assistant (Construction Site Office)

Running the office side of a security services company in Randburg means a bit of everything, done properly. If you learn fast and don't mind being shown things twice, you'll settle in within a few weeks.

Location: Randburg, Gauteng. Applicants who already live in the area get looked at first. Shifts rotate, so you'll need to be flexible about days and nights.

• Keep site files, safety files and staff files up to date.
• Manage petty cash and keep slips for the bookkeeper.
• Handle the office phone, email and walk-in queries.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Chase outstanding debtors with polite statements and calls.
• Update the monthly Excel dashboard for the owner or branch manager.

• Confident talking to suppliers, clients and staff
• Neat, reliable record keeping
• You can handle many small tasks without losing track
• Matric and an office administration or bookkeeping certificate
• Good Excel and email skills
• At least 2 years of general office admin

• Basic payroll input experience
• Dealer management system experience for motor roles
• Driver's licence to run bank and supplier errands

• Paid Sage or Pastel courses
• Annual bonus depending on business results
• Stable weekday hours with early Friday finish at some offices
• Room to grow into an office manager or bookkeeping role

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.