Admin Assistant (Construction Site Office) – Permanent

Running the office side of a transport and fleet company in Somerset West means a bit of everything, done properly. If you learn fast and don't mind being shown things twice, you'll settle in within a few weeks.

The work is in Somerset West, Western Cape, so you'll need a reliable way to get there every day. There's a probation period of three months before the contract is confirmed.

• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Chase outstanding debtors with polite statements and calls.
• Update the monthly Excel dashboard for the owner or branch manager.
• Keep site files, safety files and staff files up to date.
• Handle the office phone, email and walk-in queries.
• Book training, medicals and PPE issue for new staff.
• Capture timesheets and send them to payroll before cut-off.

• Matric and an office administration or bookkeeping certificate
• At least 2 years of general office admin
• Neat, reliable record keeping
• Confident talking to suppliers, clients and staff
• You can handle many small tasks without losing track
• Working knowledge of Sage, Pastel or a similar accounting package

• Basic payroll input experience
• Dealer management system experience for motor roles
• OHS Act safety file experience for construction roles

• Paid Sage or Pastel courses
• Annual bonus depending on business results
• Stable weekday hours with early Friday finish at some offices

• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.
• Keep your CV free of gaps; if you did a short temp contract, add it with dates.