Front Desk Administrator (Law Firm)

First impressions at this medical practice in Welkom are your job, from the morning greeting to the last courier. You don't need to be the loudest person in the room, just the one others can count on.

This post is Welkom-based, with most of your time spent at a medical practice. Overtime comes up in peak season and is paid.

• Answer and transfer calls on a multi-line switchboard within three rings.
• Sign visitors in, issue access cards and notify the right person.
• Take clear phone messages and send them by email straight away.
• Scan, file and archive documents in the correct client folders.
• Type basic letters and update the internal phone list.
• Sort incoming post and book couriers for outgoing documents.
• Order stationery and cleaning supplies and check deliveries.

• At least 1 year on reception or a front desk
• Microsoft Word, Outlook and basic Excel
• Matric
• You can juggle a ringing phone and a waiting visitor at once
• Discreet with confidential information

• Normal office hours, Monday to Friday
• Annual bonus (13th cheque) at many practices
• Paid study leave for office admin courses
• Safe, secure parking

• List the phone systems and booking software you have used; practices look for people who need little training.
• Answer the recruiter's call the way you would answer at work: greeting, your name and a smile in your voice.