Office Administrator (Small Business)

Running the office side of a security services company in Alberton means a bit of everything, done properly. Someone who likes a bit of variety, but also likes doing things the right way, will enjoy this.

Location: Alberton, Gauteng. Applicants who already live in the area get looked at first. There's a probation period of three months before the contract is confirmed.

• Manage petty cash and keep slips for the bookkeeper.
• Handle the office phone, email and walk-in queries.
• Process purchase orders and follow up with suppliers on delivery dates.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Keep site files, safety files and staff files up to date.
• Capture timesheets and send them to payroll before cut-off.

• At least 2 years of general office admin
• You can handle many small tasks without losing track
• Good Excel and email skills
• Working knowledge of Sage, Pastel or a similar accounting package
• Confident talking to suppliers, clients and staff

• Basic payroll input experience
• Dealer management system experience for motor roles
• Driver's licence to run bank and supplier errands

• Paid Sage or Pastel courses
• Room to grow into an office manager or bookkeeping role
• Stable weekday hours with early Friday finish at some offices
• Annual bonus depending on business results

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.