Office Administrator (Small Business)

You'll keep the paperwork, orders and people moving at a car dealership in Secunda. Expect to be trusted with real work from your first week.

Location: Secunda, Mpumalanga. Applicants who already live in the area get looked at first. Overtime comes up in peak season and is paid.

• Capture timesheets and send them to payroll before cut-off.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Keep site files, safety files and staff files up to date.
• Load supplier invoices and match them to goods-received notes.
• Handle the office phone, email and walk-in queries.
• Book training, medicals and PPE issue for new staff.

• Neat, reliable record keeping
• Working knowledge of Sage, Pastel or a similar accounting package
• Matric and an office administration or bookkeeping certificate
• At least 2 years of general office admin
• Good Excel and email skills

• Dealer management system experience for motor roles
• OHS Act safety file experience for construction roles
• Basic payroll input experience

• Stable weekday hours with early Friday finish at some offices
• Annual bonus depending on business results
• Paid Sage or Pastel courses
• Room to grow into an office manager or bookkeeping role

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Keep your CV free of gaps; if you did a short temp contract, add it with dates.