PA & Office Coordinator (Architecture Firm)

At this litigation law firm in Epping, you'll be the person who knows where everything and everyone is. If you turn up on time and finish what you start, you'll fit in quickly.

Location: Epping, Western Cape. Applicants who already live in the area get looked at first. There's a probation period of three months before the contract is confirmed.

• Coordinate with other PAs to find meeting slots across diaries.
• Prepare expense claims and reconcile the company credit card.
• Keep sensitive files locked and access limited to those who need it.
• Screen calls and emails and deal with what does not need the boss.
• Book local and international travel, visas and accommodation.
• Arrange events, client lunches and year-end functions.

• Advanced Word, Excel, PowerPoint and Outlook
• Matric plus a secretarial, office admin or PA diploma
• Calm when plans change at the last minute
• Discreet with board, salary and legal information
• At least 4 years supporting a senior manager or director
• Available for the odd early start or late finish

• Minute-taking or company secretarial training
• Afrikaans or another second language for client work
• Legal secretary experience with court processes

• Medical aid and provident fund
• Parking in a secure basement
• Hybrid days once settled in

• Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.
• State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.