Reception Administrator (Private School)

This accounting practice in Worcester needs a friendly, organised person holding the front desk together. You don't need to be the loudest person in the room, just the one others can count on.

This post is Worcester-based, with most of your time spent at an accounting practice. Weekend work is on a roster, so you won't be on every weekend.

• Order stationery and cleaning supplies and check deliveries.
• Answer and transfer calls on a multi-line switchboard within three rings.
• Keep the reception area neat and the coffee station stocked.
• Check patients in, verify medical aid details and collect co-payments.
• Type basic letters and update the internal phone list.
• Take clear phone messages and send them by email straight away.
• Sort incoming post and book couriers for outgoing documents.

• Well presented, punctual and organised
• You can juggle a ringing phone and a waiting visitor at once
• Discreet with confidential information
• Microsoft Word, Outlook and basic Excel
• At least 1 year on reception or a front desk

• A second language common in your area
• Medical billing or practice software experience

• Normal office hours, Monday to Friday
• Paid study leave for office admin courses
• Annual bonus (13th cheque) at many practices
• Safe, secure parking

• List the phone systems and booking software you have used; practices look for people who need little training.
• Your CV is your first test of neatness, so keep it one or two pages, one font and no spelling errors.